![]() The venue, food, technology, and entertainment are high-price items. Determine or nail down the event budget as soon as possible as you begin planning. Review all processes and identify areas of concern as well as future planning. But setting an event budget is crucialand all stakeholders need to be on the same page.While a budget spreadsheet is a great way to get started with your planning, in the long run, you may prefer an easier. Just open the worksheet in Excel or Google Sheets, then fill in the blanks to get started. Present final billing and maintain timely supplier payments. If you’re just getting started with budget planning for your next event, our free event budget template is a great resource to have.Continue tracking of expenses to maintain margins.Advise your team of “pop up” and “add on” expenses as they arise and determine worthiness.You can add your own additional categories and keep track of your spending yourself. The pre-filled categories in the event budget template are a great starting point for an event planner. Free event budget template Use our free event budget template to kick-start your event planning process and simplify your budget sheet. Manage on site expenses to include hotel, food and beverage, audio/visual, event staffing, etc. Using an Event Budget Template like the one we have provided helps you distinguish between the categories where your spending is being attributed to. Here is a list of line items to populate your event budget template with: Venue expenses: Venue rental On-site staff and event team Food and beverage.Develop a tracking system to keep up with daily expenses and maintain profit goals.Negotiate and streamline supplier contracts for top profitability.Review attendance goals and “fall-out” trends to determine true attendance. ![]() Establish “hot topics” that deserve more dollars.Discuss profitability goals for the company and each event.Research historical trends in your industry and past events. Every year has its economic challenges some old, some new.Examine budget processes from previous events.Review past and current supplier contracts.We can work closely with you to examine your past budgets, trends in your industry/event and establish a mutual budget development and planning process to help you exceed your goals. Coming in under budget isn’t about cutting expenses, but about working smarter – by planning ahead, saving time and effort, or simply changing the way you usually do things.
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